Working in the cloud
Back on a computer, so I’m taking the opportunity and skipping Thing 19 for now, to write about Thing 20, Google docs, because I know what I want to say and it won’t take long.
It won’t take long particuarly because Girl in the Moon already said it all. We used Google docs to create a number of documents as part of our preparations for the Cambridge Librarians Teachmeet. We each used it for a different kind of document and then added things to each other’s work. It was really easy to use and very useful in that context. The benefits are obvious for collaborative working (avoiding all those emailed attachments, etc). I am still left with some negatives though:
- As Girl in the Moon mentioned, you have to know the correct email address for someone’s Google account (or they need to create one specially to collaborate with you if they don’t already have one). That led to a bit of back-and-forth with us and it is interesting to note quite a few of us choose different email accounts for different things.
- The documents in Google format are fine for simple structures where you don’t want to do much in the way of formatting. However, when I tried to change the layout of something to landscape… nope, not possible, at least as far as I could tell.
- Transferring documents from Word to Google and back again did create some oddities in formatting again, which were quite frustrating and would be even more so if I were using Google docs on a regular basis.
I was glad of the chance to try Google docs out with a real purpose and was impressed with the way you could add location-specific notes to explain what you’ve done to a document and why. However, I wonder whether there might be some options for collaborative working offered by CamTools that might have worked better in the case of the Cambridge Librarians TeachMeet organisers since we’re all Cambridge University staff with access to CamTools.